Town of Arena Board & Plan Commission Minutes

February 3, 2014


PRESENT:  Dave Lucey, John Wright, Bill Gauger, Cathy Acker, Minnie Gauger, Dave Meudt, Kevin Paar, Ingmar Nelson, Rand Schott, Wayne Schutte, Cheryl Schmidt

OTHERS:  Mary Lockman, Dick Peck. Russell Larson, Stuart Holmes, Peter G. Kamenski, Jim Pruessing.


The meeting was called to order at 7:00 pm.  Roll call was taken. All Town Board members present. Rod Anding, Mark Hottman of Plan Commission were absent.


The Town Board meeting in January was cancelled due to inclement weather.  The Plan Commission January meeting was postponed and now held in conjunction with the Town Board meeting.


-Dick Peck:  Helena Road, 40 acres. Needs to re-zone, with certified survey.  Describe 10 acres on the certified survey.  Need Zoning Change and Land Division.  Schutte motions for a zoning change and land division contingent on owning property and a certified survey.  Schmidt seconds.  Motion approved.  Town Board:  If the county doesn’t go along with the motion the motion fails.  Wright motioned to approve the Plan Commission motion.  Gauger seconded. Motion approved.

-Russell Larson – Horribly Hilly Hundreds bike ride. One-day ride. Event has been going on since 2003.  Race Day Events from Verona were brought on to manage and assist for two years.  1366 individuals registered to ride the event.  1123 actual riders. Simultaneous events it is not a race!  Wants to respond to communities impacted by this event.  Most of the event takes place in Dane County.  Talked about insurance and permits.  Event takes place June 14, 2014. Would like a certificate of insurance naming the Town and the employees covered.  He will email certificate to us.  We have talked about the safety and possible interruption for residents. 


Open Comment:  Stuart Holmes – Had an almost collision on September 4, 2013 at 9 AM as he passed Alsum farm with a crop duster flying east in the same direction as he entered the straight away on Helena Road.  The crop duster banked around and was coming in for the landing.  Holmes flashed his lights and was noticed by the plane.  We have given a permit to Alsum Farms and created a road hazard.  He would like us to revoke their permit for landing. 

Representatives from Alsum Jim Pruessing, Peter G. Kamenski say they put out signs to warn motorists.  Their instructions to the pilot is to not land if there are cars on the road.  They have not heard of any incidents.  Holmes did not contact the farm.  Once a week it is sprayed during June-October.  The Alsum Farms could have a spotter on the ground that has contact with the pilot.  We perhaps should be on a binder in their insurance policy.  Wright would like to see a spotter on the ground, and an insurance binder.  We want Alsum Farm to look into the insurance and email a binder for this to the town.  Also use spotters. 


-        Schutte motioned to approve the minutes of the December 30, 2013 Plan Commission meeting.  Nelson seconded.  Minutes approved

-       Gauger motioned to approve the minutes of the December 2, 2013 Town Board meeting.  Wright seconded.  Minutes approved


Patrolmen:  $7760 for new belt for truck.  So they are trying to straighten out the bars we have.  There are enough links coming for $200.  Gauger is getting a 20ft stick of steel to make 8 links. Figures pin wore out.  Dave is welding all the pins.  They are going to try and repair before buying new.  Would like to repair it for working order by the end of this week. We have used about half of our salt/sand for the season.  Another conversation on plowing the cemetery.  The cemetery is in the township, we need to bill for plowing, or find someone to plow for us.  Wright would like to tell them we are not going to plow the cemetery after this season.  Gauger seconded this.  Motion passed and a letter will be sent.  Due to equipment failures and cost of the patrolman we can no longer plow cemetery effective April 1, 2014.  The address will be given to the clerk by Dave Lucey.



Board of Audit

  Wright motioned to approve this report..

Total inflows for 2013 - $2,331,997.42

Total outflows for 2013 - $2,290,198.39

Balance as of Dec. 31, 2013 - $636,548.95

 Gauger seconded, motion passed.


Gauger moved to approve the 2013 Annual Report, Wright seconded.  Approval motion carried.


-Special Events.  Wright motioned to review at a later time after we hear from the county.  Gauger seconded. 


-Bills:  Wright motioned to approve December 2013 bills, Gauger seconded.  Motion approved.  Gauger motioned to approve January 2014 bills, Wright seconded. Motion approved.


Wright motioned to adjourn, Gauger seconded.  Meeting adjourned.


Next Meeting March 3, 2014.